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Vice-President (Administration)
and Registrar

Division of Administrative Services

Queensland University of Technology

QUT is an ambitious institution and seeks to equip our approximately 50,000 students and our graduates with the skills they will need in an increasingly disrupted world. Our courses are in high demand and our graduates include eight Rhodes Scholars, five in the past eight years, and our academic staff are consistently recognised in national teaching awards.


An opportunity to join the senior team at QUT

QUT is a young, dynamic and energetic university with a global outlook and a 'real-world' focus.

We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they need in a complex and rapidly changing world.

We are Australia's fastest-growing research university, we invest heavily in collaborative learning and interdisciplinary research environments, and our courses are in high demand.

We are situated in the heart of Brisbane, a lively, dynamic city adjacent to one of the most beautiful coastlines in the world.

We're looking for an outstanding leader and manager to join QUT's senior executive and lead the Division of Administrative Services.

The Division plays an integral role in assisting the University to achieve its teaching, research and community service goals in two important ways: firstly, by providing excellent management and support services in relation to students and staff through a range of operations; and secondly, through its role as the custodian of the University's legislative obligations and standards, governance and policy.

Our next Vice-President (Administration) and Registrar will have significant experience as a senior manager, the capacity to contribute at a strategic level to QUT's development and an understanding of current and emerging higher education issues.

If you're interested in joining us on our endeavour to make a better world, we look forward to hearing from you.

Professor Margaret Sheil AO
Vice-Chancellor and President

Our University

Our University

our University

QUT is committed to ensuring our students are well supported, have the best possible experience during their studies and are well suited for 21st century employment and careers. We have a strong commitment to client service and student engagement initiatives, and these goals are reflected in our real-world learning and teaching priorities.

Based in Brisbane, QUT has two campuses: at Gardens Point and Kelvin Grove in the inner city. Staff and students work and study in technology-rich, world-class precincts. The international award-winning Science and Engineering Centre at Gardens Point showcases The Cube, one of the world's largest digital interactive learning and display spaces.

At Kelvin Grove, our Creative Industries Precinct underwent a major expansion in 2016, providing outstanding digital and studio facilities as well as virtual and augmented reality research capabilities. A new Education Precinct will open in 2019.

The flagship Institute of Health and Biomedical Innovation, also at Kelvin Grove, is a technologically advanced, multidisciplinary facility for hundreds of QUT researchers, working together to solve real-world health problems. QUT is renowned for its strong links to, and collaboration with, industry and government, and the high impact of our research.

The internationally collaborative ARC Centre of Excellence for Robotic Vision is based at QUT, and QUT is also a key participant in the ARC Centre of Excellence for Mathematical and Statistical Frontiers, Translational Research Institute and QIMR Berghofer.

We have an international focus both corporately and through our research, and our entrepreneurial culture has seen us attract a Johnson & Johnson Innovation Partnering Office to our University.

Further information about QUT QUT
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the cube

Our strategy

QUT aspires to provide outstanding real world education through physical and virtual learning environments



QUT aspires to provide outstanding real-world education through physical and virtual learning environments and innovative courses that lead to excellent outcomes for graduates living in a diverse and complex environment characterised by rapid, transformative change.

Our real world research priorities focus on being a globally leading university that delivers solutions to the challenges of today and of the future through high impact, transdisciplinary research in partnership with end-users, leveraging our deep technological strengths and aligned to human capital and innovation needs of the economy.

Reflecting our academic ambitions and our civic responsibilities, QUT will strengthen and extend its partnerships with professional and broader communities with the aim of continuing to build our reputation as a home for knowledge applicable to the real-world.


To foster a culture of community

We capitalise on the good will of the University community and our mutual support and respect for each other, ensuring that it is sustained during transformative change, as well as promoting social justice and equal opportunity in education, employment and research, with a particular emphasis on strategies which support Aboriginal and Torres Strait Islander people to achieve excellent educational outcomes.

To focus on quality

We focus on quality, celebrate high levels of scholarship, ambition and achievement, and seek out opportunities to find and share new knowledge.

To solve real-world problems

We seek solutions to real-world problems through transdisciplinary education and research programs in collaboration with industry.

To cultivate organisational agility

We cultivate organisational agility to rapidly transform, renew and adapt to global changes and to seek out new opportunities and remain at the forefront of developments.

To optimise opportunities provided by technology

We ensure that technology pervades aspects of the University's education and research agendas, leveraging and optimising opportunities provided by digital technologies.

To use resources effectively and improve services

We seek out new ways to improve our products and services by efficiently utilising our resources and integrating environmental sustainability to address challenges and meet the needs of students and staff, as well as sustaining our strong commitment to client service and our sense of pride in the University and its activities.



To be bold and drive transformative change, enabling QUT to take its place among the great universities in the world and its graduates to be recognised for the quality of their education, skills and contributions to industry, government and the broader community.


To enhance QUT's reputation internationally as a 'university for the real world', facilitate engagement and connectivity with practising professionals and select partners at the local, national and international levels, and affirm our commitment to making a difference to human endeavours and the global economy.


To ensure QUT has a strong performing workforce that achieves exceptional results as well as an agile culture among students, staff and alumni as agents of change and drivers of economic and social activity and growth.


To be inspired and shaped by talented students and staff from diverse communities, and to further build QUT's proud sense of inclusion and engagement with the wider community.


To establish a visible whole of organisation approach to innovation and entrepreneurship, and highlight QUT's commitment to leading real-world futures.

qut blueprint

The QUT Blueprint (PDF) is our institutional strategic plan. It identifies major priorities, and drives greater coordination of our efforts.

at a glance

At a glance

Who are our students?
QUT revenue
qut ranking
qut five star
qut five star
Top 1% worldwide
World-class research

Real-world learning and teaching

Real world learning is a defining feature of the QUT experience.

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It takes a number of different forms, including authentic learning, international and cross-cultural experiences, and engagement of practitioners in teaching.

Our Real-World Learning 2020 Vision outlines our clear aspirations for our graduates and learner experiences, consistent with our distinctive identity as a 'university for the real world'.

"Working at a university that truly values scholarly teaching as well as high impact research has deepened my sense of belonging to a global academic community."

Professor Abby Cathcart
The recipient of three national Australian Learning and Teaching council awards, Abby Cathcart is Professor of Work and Organisation in the QUT Business School and Head of the QUT Academy of Learning and Teaching.

Patrick Gorenac

Recent highlights include

  • In the 2018 Good Universities Guide, QUT has five-star ratings (placing it in the top 20% of universities) for 'Overall Experience', 'Student Demand', 'Learning Resources' and 'Staff Qualifications'
  • The QUT Business School is the first of only two Australian business schools to have triple international accreditation. These international benchmarks of excellence come from the world's leading accreditation authorities: the Association of MBAs (AMBA), the European Foundation for Management Development (EQUIS) and the US-based Association to Advance Collegiate Schools of Business International (AACSB)
  • We have more than 500 Fellows of the United Kingdom's Higher Education Academy and 16 QUT staff members have been recognised as Principal Fellows which places the university in the top five institutions worldwide
  • QUT is #1 nationally for the number of Australian Awards for University Teaching excellence and program awards received in the last decade
  • In both the 2017 and 2018 New Colombo Plan scholarship rounds, of Australian universities, QUT was awarded the equal highest number of scholarships
  • We provided 1760 international student mobility experiences in 2016
  • In the 2016 and 2017 Australian Government's Student Experience Survey, 82.5% of QUT undergraduate students provided positive ratings for 'Overall Educational Experience' which is above the national average and is higher than that achieved by all Group of Eight and other Australian Technology Network universities.

"QUT was immediately attractive as it was the first Australian business school to gain triple accreditation, so I knew my education would be in capable hands."

Patrick Gorenac
Marketing and management student

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World-class research

QUT aspires to be a globally leading university delivering solutions to the challenges of today and of the future.

James Dale
Significant research capability

We have built significant research capability and established ourselves as a leading young university internationally. Our high-impact research, undertaken frequently in partnership with industry and government, spans discipline boundaries and leverages our deep technological strengths to find solutions to societal problems and address the innovation needs of a global economy.

QUT's research strengths and priorities

Our significant research partnerships and infrastructure include:

  • Biomedical engineering and health technologies
  • Biomolecular science
  • Business of technology
  • Chronic disease interventions
  • Data science
  • Digital media
  • Education for better outcomes
  • Health systems
  • Injury prevention and management
  • Materials science
  • Plant and industrial biotechnology
  • Robotics and computer vision
  • Technology, regulation and society

Right: In 2016 Distinguished Professor Dietmar Hutmacher was awarded $3.72 million for an ARC Industrial Transformation Training Centre in Additive Biomanufacturing.

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Excellence in Research for Australia

QUT has achieved a ranking of world standard or above in 100 percent of its research assessed under the Australian Government's Excellence in Research for Australia (ERA) research quality framework.

"We are in an exciting period where the ability to meet demand for sustainable products like bioenergy, bioplastics and biochemicals is being made possible by rapid advances in the science of industrial biotechnology."

Professor Ian O'Hara
Principal Research Scientist
Centre for Tropical Crops and Biocommodities


Welcome to Brisbane

Brisbane is a progressive and globally connected city. As Australia's third largest capital, it is vibrant, entrepreneurial and modern.


Boasting a developing music and café culture

People are friendly and enjoy an outdoor life in a subtropical climate, in which leafy parks border a meandering river. The city offers a calendar of internationally acclaimed arts, cultural and sporting events, fine dining as well as a contemporary art and gallery scene.

The city is also serviced by a high-quality network of both public and private, primary and secondary schools.

Brisbane is within reach of beautiful national parks, hundreds of kilometres of golden beaches and tropical rainforests.

Our Gardens Point campus is located at the gateway to Brisbane's CBD, alongside two city bridges that span the Brisbane River and the lush City Botanical Gardens. Our Kelvin Grove campus is situated in a thriving, inner-city urban village, which integrates our campus with the community.


About the position

About the position

Office of the Vice-President (Administration)
and Registrar

The Office of the Vice-President (Administration) and Registrar provides a central point of contact for the various stakeholders of the Division of Administrative Services, led by the Vice-President (Administration) and Registrar.

The Role

QUT is seeking an outstanding leader and manager to fill the position of Vice-President (Administration) and Registrar. Our university is one of Australia's leading institutions, and the Vice-President (Administration) and Registrar plays a key role as a member of QUT's senior executive and as Head of the Division of Administrative Services. The Vice-President (Administration) and Registrar is Secretary to the University Council and coordinates legal and other management advice to Council.

The appointee will have significant experience as a senior manager, the capacity to contribute at a strategic level to QUT's development and an understanding of current and emerging higher education issues.

This position reports to the Vice-Chancellor and President for supervision, workload management and for Performance Planning and Review (PPR).

Key responsibilities

  • Head, Division of Administrative Services
    • Providing leadership and a management framework for the following areas which fall within the Division's responsibility:
      • – Office of the Vice-President (Administration) and Registrar;
      • – Student Ombudsman;
      • – Equity and Student Counselling;
      • – Human Resources;
      • – Health, Safety and Environment;
      • – Governance and Legal Services;
      • – Marketing and Communication;
      • – Student Business Services;
      • – Student Engagement and Sport;
      • – QUT Medical Centre.
    • Ensuring that the Division provides optimal service to meet the academic and administrative needs of the University, is client-focused and addresses the needs of the wider community as appropriate. The Division is also responsible for the governance framework for the University.
    • Allocating resources across the Division and regularly monitoring expenditure.
    • Ensuring that the Division operates in accordance with legislative requirements and the University's employment practices in relation to such matters as equity, non-discriminatory work practices, health and safety etc.
    • QUT's Crisis Management Team Leader, responsible for leading the University's responses to internal and external crises and ensuring effective communication occurs across the University when incidents occur.
  • Secretary to University Council
    • Providing support, advice and direction to the Chancellor, Deputy Chancellor, Vice-Chancellor and President, Council and its Committees.
    • Providing advice on the University's governance framework and administrative matters requiring determination by Council.
    • Overseeing University legislation including the QUT Act, Statutes, Rules and Regulations applicable to the University.
  • Member of the University's Senior Executive Team
    • Contributing to the planning and budgeting activities of the University including the monitoring of its mission, goals and objectives.
    • Assisting as appropriate with the development of new policies and directions for the Division and the University more generally.
    • Establishing and maintaining sound working relationships with the Provost, other Heads of Division, Faculty Executive Deans and Executive Directors of Research Institutes to ensure unity of purpose and optimal use of University resources.
    • Representing the University as appropriate in state and national forums.
  • Other duties include:
    • Oversight of litigation with the University, managing risks, co-ordinating the provision of legal advice and preparing legal documents within the University.
    • QUT's Public Interest Disclosure (PID) Coordinator, responsible for oversight of Public Interest Disclosures.
    • Oversight of complex staff and student cases.
    • Ensuring compliance with relevant legislation applicable to the University, including acting as the senior executive contact point for authorities such as the Crime and Corruption Commission.
    • Chair of University committees, including QUT Offer Management Group, the Student Services Amenities Fees Management Group, University Health, Safety and Environment Committee.
    • Member of University committees, including University Academic Board, University Learning and Teaching Committee, Vice-Chancellor's Advisory Committee, Planning and Resources Committee, Information Technology Governance Committee.
    • Secretary to Chancellor's Committee.
    • Director, Queensland Tertiary Admissions Centre (QTAC) Board.
    • Acting as the senior executive contact point for the QUT Student Guild.
    • Carrying out such other tasks as may be assigned by the Vice-Chancellor and President or Council.
Real-world capabilities

To deliver on QUT's global, collaborative and connected vision requires a workforce that embodies the following capabilities:

  • Agility and openness to change
  • Connectivity and collaboration (intra- and inter-disciplinary)
  • Cultural inclusion
  • Digital literacy
  • Future-focused thinking (strategic, innovative, and design and entrepreneurial)
  • Global in intent and reach
  • Leadership of strategy, action and others
  • Performance and resource management
Type of appointment

This appointment will be offered on a fixed-term, full-time basis for a renewable period of five (5) years.


Gardens Point campus.

Selection criteria

Information for applicants

Remuneration and benefits

An attractive remuneration package will be negotiated with the successful candidate.

Beyond personal and professional fulfilment, a career at QUT brings a broad range of tangible benefits. With competitive remuneration including superannuation, the University offers real and generous benefits.

QUT is a high quality and flexible organisation that is proud of its excellent employment conditions which include but are not limited to:

  • Parental leave provisions
  • Study support encompassing leave and financial assistance
  • Comprehensive professional development
  • Salary packaging.

Further benefits can be found on the Working at QUT page.

Information for applicants

The position is open to domestic and international applicants. Aboriginal Australians and Torres Strait Islander people are encouraged to apply.

Applicants who reach the final stage of the selection process will be expected to undergo a check of their criminal history. Those matters which do not have an impact on the inherent requirements of the position will not be taken into consideration. Applicants will be provided with an opportunity to discuss the outcome of the check before a decision on appointment is made.

This position has been identified by QUT as being engaged in child related employment. Appointment to this position is therefore subject to the provisions of the Working with Children (Risk Management and Screening) Act 2000. The appointee will be required to undergo a 'Working with Children Check' which will assess their suitability to work with children (defined as anyone under 18 years of age) based on his or her criminal history.

How to apply

Korn Ferry is assisting the University with this appointment. Further information can be obtained from Laure-Emmanuelle Leguy on +61 2 9006 3431 or at QUT@kornferry.com

To apply confidentially, please register your interest with a CV and cover letter at QUT@kornferry.com.

Closing date: June 29, 2018

Acknowledgement of Traditional Owners

QUT acknowledges the Traditional Owners of the lands where QUT now stands.

CRICOS No. 00213J | ABN 83 791 724 622